Multi-day conference, symposiums, executive retreats, board meetings, training seminars, product knowledge – these are important gatherings where ideas are shared, taught and exchanged. We work with our clients to create the ideal environment to host these thought provoking functions. From site selection to room blocks to custom on-line registration and full-service on-site management, we can manage any or all our clients’ meeting logistics.
Location, location, location. This one is of the most important steps in the process. We’ll send out the RFP’s according to your meeting requirements, schedule site selections, negotiate your contracts, manage the relationship with the venue as well as the BEO’s.
Event Website & Registration
Conveying and capturing all the information that needs to be shared; from meeting locations, to speakers, chosen breakouts, dates, and times require a single source to house it all. We build custom, event web and registration sites that allow all the pertinent details to be shared. This includes data reporting, name badges and on-site printing.
We will oversee the entire production of your meeting including meeting room layout, program development, meeting timeline, budget, hotel & event management, vendor management, audio visual and staging requirements, conference branding, speaker management, transportation, meals and VIP services.
When your attendees need a place to lay their heads, we are there to make the process seamless and simple. We work with the hotels to maximize amenities and concessions for you and your guests. We work with the group sales manager monitoring importance attrition deadlines, pick-up rates and obtain periodic rooming lists.